Executive Inn PMS

Dashboard

Welcome back

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Today

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Occupancy

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Arrivals Today

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expected check-ins

Departures Today

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checking out today

Revenue Today

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vs yesterday

In House

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guests currently

Vacant / Clean

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rooms available now

Dirty / HK Needed

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rooms pending

MTD Revenue

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— pickup next 7 days

Today

Arrivals

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Today

Departures

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Live

Activity Feed

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Pending

Open Requests

No open requests

Looking Ahead

14-Day Forecast

Confirmed reservations

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New Reservation

Book a Stay

Guest details, dates, room, and payment — in four steps

Guest

Dates & Room

Details

Confirm

Search Existing Guest

+ Create New Guest Instead

First Name *

Last Name *

Phone

Email

ID Type

ID Number

Arrival Date *

Departure Date *

Available Rooms

Select dates above to see available rooms

Adults

Children

Rate / Night ($) *

Booking Source

Special Requests

Early Check-in

Late Check-out

Payment at Booking (optional — leave amount at 0 to skip)

Method

Amount ($)

Reference

Arrivals

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Departures

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In House

Currently Staying

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All Reservations

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Vacant/Clean

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Occupied

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Dirty

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Maintenance

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Room Status Map

Vacant Occupied Dirty Reserved Maintenance

Reservation Timeline

Dirty / Need Cleaning

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tap to filter

Vacant / Clean

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ready to assign

Occupied / Stayover

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in house

Tasks Today

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— in progress

🏨 Room Status Board

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Active Tasks

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🔧 Maintenance Work Orders

Open

In Progress

Completed

All

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🔔 Guest Requests

📋 Pass-Ons

🔔 Guest Requests

Open

In Progress

Completed

All

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💲 Rate Plans

📅 Rate Calendar

🚫 Blackout Dates

🔒 Room Blocks

💲 Dynamic Rate Plans

Rate plans apply automatically when creating reservations. Weekend surcharges, seasonal rates, event pricing, minimum stays — set it once and it works.

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Open Folios

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Paid Today

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Outstanding

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Revenue Today

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Open Folios

Guest Directory

📊 Daily Flash

Daily Ops

Occupancy

Revenue

Monthly

Housekeeping

No-Shows

Variance

⚠ Discrepancy Report

Checks for mismatches between room statuses and actual reservations, orphaned records, billing gaps, and data integrity issues. Run this anytime something looks wrong.

Click "Run Check Now" to scan for discrepancies

🌙 Night Audit

Night audit posts room charges for all in-house guests, marks missed arrivals as no-shows, syncs all room statuses, and closes the business day. Run this once at end of day.

Audit History

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Room Availability

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🚫 Stop Selling — Block Website Bookings

Block specific dates or ranges to prevent guests from booking on the website. Staff can still create reservations manually.

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Total Rooms

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Vacant / Ready

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available to book

Occupied / Dirty

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in use or cleaning

Room Types

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Rooms

Room Types

Bulk Add Rooms

All Rooms

Staff Accounts

Audit Log

Review Requests

Auto-email checked-out guests asking for feedback · drives Google reviews

Total Sent

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Delivered

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Failed

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Opted Out

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Settings

Enable Auto-Send

Delay After Checkout

Google Review URL *

Find your short link at Google Business Profile → Reviews → Share

Private Feedback Email

Min Stay Nights

Recent Requests

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How It Works

When a guest checks out, the system waits the configured delay, then sends them an email asking how their stay was. The email offers two paths — a public Google review for happy guests, and a private feedback reply for guests who had issues. Every guest sees both options equally, so it complies with Google's review policies. You'll never email the same guest twice within 90 days. The system runs every hour automatically.

Deploy Manager

Current version · Deploy history · Rollback

Currently Deployed

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Status

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Deploy History

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How Autodeploy Works

Claude generates updated code and pushes directly to your GitHub repo. Railway detects the push and rebuilds your PMS automatically. The whole thing takes about 60 seconds. You'll see a banner appear when the new version is live. If something breaks, use "Rollback" next to any earlier commit to instantly revert.

Property Information

Property Name

Address

City

State

ZIP

Phone

Email

Check-In Time

Check-Out Time

Billing & Tax

Tax Rate (%)

City Tax ($/night)

Currency

Invoice Prefix

Cancellation Policy

Email Service (Resend)

📧 How to set up:
1. Sign up for a free account at resend.com (no credit card, 3000 emails/month free)
2. Go to resend.com/api-keys and click "Create API Key" (full access permission)
3. Paste the API key (starts with re_...) into the Password field below
4. For From Email, start with onboarding@resend.dev (works immediately)

SMTP Host (legacy, ignored)

Port (legacy, ignored)

From Email *

Resend API Key *

Default Report Recipient(s)

Data Management

Backup & Restore

Local snapshots of your entire PMS · your insurance policy

Step 1

Export Data

Download a complete snapshot of your PMS as a JSON file. Includes all reservations, guests, rooms, payments, and tasks. Audit log excluded.

Tip: Download weekly and save to an external drive or cloud storage (Dropbox, Google Drive) as disaster recovery.

Step 2 · Danger Zone

Import Data

Restore from a previously downloaded snapshot. You'll choose whether to wipe current data or merge new rows only. Protected by password.

Safeguards: Admin PIN + owner password required. A snapshot of current data is auto-saved before any changes.